Human Services Advisory Council: Board of Commissioners Clatsop County WORK SESSION AGENDA ITEM SUMMARY March 11, 2022 Topic: Human Services Advisory Council grant recommendations awards to outside agencies. Presented By: Hannah Mather, Human Services Advisory Counci
Board of Commissioners
Clatsop County
WORK SESSION AGENDA ITEM SUMMARY
March 11, 2022
Topic: Human Services Advisory Council grant recommendations awards to
outside agencies.
Presented By: Hannah Mather, Human Services Advisory Council
Informational
Summary:
The Board of County Commissioners budgeted $30,000.00 of general
fund dollars to outside agencies within Clatsop County. The application
process was conducted, reviewed and scored by a Human Services
Advisory Council proposal review subcommittee.
A request for proposals was distributed throughout the county with an
emphasis on funding programs that would provide countywide services
to our community, demonstrate return on investment, and meet the social
and economic needs of Clatsop County residents.
A total of 14 applications were submitted for a total of $65,000 in
requested funding. Of the 14, 4 are first time proposals. A total of 13
proposals were recommended for approval.
The subcommittee was formed from the Human Services Advisory
Council to conduct the funding request process. This subcommittee
consisted of four of the nine-member council. The subcommittee
included the following members:
1. Dr. Robert Mushen
2. Tess Chedsey
3. Amber Bowman
4. Julia Weinberg
Their recommendations were then taken to the entire Human Services
Advisory Council for approval via email to proceed to the Board of
Commissioners.
The Human Services Advisory Council recommends the following social
services agencies for funding:
Assistance League Columbia Pacific $5,000
Astoria Lions Sight & Hearing $1,000
Camp Kiwanilong $2,000
Clatsop Community Action $3,500
Grace Food Pantry $1,000
Page 14Agenda Item #2.
Helping Hands Outreach Center $1,000
The Harbor $5,000
Northcoast Food Web $1,000
Clatsop CASA Program $2,000
LiFEBoat Services – Beacon Clubhouse $2,500
LiFEBoat Services – Filling Empty Bellies $2,500
Astoria Warming Center $1,000
Total
$30,000
The Human Services Advisory Council does not recommend funding the
following programs due to use of funds for capital construction, capital
expenditures and/or operational expenses:
1. Restoration House
Attachment List
A. All Applications (PDF)
B. Grant Application Review Summary 2022 (Excel)
Page 15Agenda Item #2.Fiscal Year 2021 – 2022 2
GENERAL INFORMATION:
Funding Overview:
The County General Fund provides support and services to the citizens of Clatsop County, consistent with Clatsop County Mission
of “Neighbor to neighbor, serving Clatsop County with integrity, honesty, and respect.” In the fiscal year 2021-2022, a total of
$30,000.00 in General Fund dollars have been allocated to fund contributions to outside agencies. Funding requests can be made
up to $5,000.00 to allow for multiple agencies to receive funding. Should new funds for services become available, the Board
reserves the right to either fund existing proposals submitted through this process or have an additional collaborative process to
recommend the distribution of funds.
Contracting Authority:
Clatsop County’s Human Services Advisory Council is an advisory to and appointed by the Clatsop County Board of County
Commissioners. They are responsible for planning, implementing, coordinating and evaluating the network of contracted services
funded through this process. Successful applicants will contract with the County for disbursement of funds and delivery of services
to the community.
Revenues for these services are allocated by the Clatsop County Board of Commissioners. All contracts may be terminated by
Clatsop County at any time and without any cause upon ten (10) days written notice to the contractor. In addition, Clatsop County
may, in its sole discretion, unilaterally terminate or adjust any provisions of the contract to ensure quality performance of the
contract (contractor's duties). Upon completion of the contract period the contract shall terminate and the contractor shall have no
right to renewal or expectation thereof. Any decision by Clatsop County to renew an otherwise terminated contract for additional
or extended period shall be in the sole and unfettered discretion of Clatsop County. The County reserves the right to reject any or
all proposals and to not allocate any portion of the funds offered through this process.
The applicant must be willing to enter into a Contract with Clatsop County. Upon finalization of this process, accepted proposals
and any negotiated goals, measurable outcomes or other modifications will become part of the contract.
Requirements
Applicants must agree to attend a minimum of one meeting of the Human Services Advisory Council to present the services
provided after receiving the grant funds, report those outcomes in written form before the contract ends, and allow site visits to
ensure fidelity from the members of the Human Services Advisory Council and/or the Board of County Commissioners.
Reporting is the responsibility of the applicant agency and will be submitted to the Clatsop County HSAC Staff Liaison, the liaison
will reach out via email and phone regarding reporting deadlines. The applicant agency is also responsible for the data collection
from all collaborative partners.
Clatsop County Priorities & Strategic Plan:
In January 2021, the Clatsop County’s Board of Commissioners adopted this Strategic Plan. This coordinated effort allowed for
the County to identify local priorities and outline its course of action for the next 18 months. This plan confirms the County’s
foundation for action (vision, the mission, and guiding values), assesses the current situation, establishes priorities and outlines
projected actions.
Review of Proposals:
Proposals will be reviewed by a sub-committee (A smaller group of nominated council members) of the Human Services Advisory
Council who will evaluate proposals based on the criteria stated below and then make a recommendation to the Human Services
Advisory Council as a whole. The entire council will then take their agreed upon recommendations to the Board of County
Commissioners for final approval.
Conflict of interest is dealt with according to County guidelines, which state that any Human Services Advisory Council member
must declare a conflict to determine whether they may vote on that particular issue.
All proposals must comply with all applicable federal, state and local statutes and rules.
Each application will be reviewed according to the criteria outlined below.
Awarding Criteria
The County’s goal in making contributions to outside organizations is to provide funding for programs that target those population
groups that are most in need socially and economically. In making contributions to outside organizations, the County will give
preference to programs meeting the following:
• Follows a mission that is consistent with county priorities and fits the goals of the strategic plan.
• Provides services that are available to ALL county residents, as opposed to residents of a particular geographic area.
Page 16Agenda Item #2.
Fiscal Year 2021 – 2022 3
• Organization works collaboratively with other organizations and actively seeks and receives significant portions of their
funding from organizations other than the county.
• Addresses a need that is currently not being addressed by other organizations and/or agencies.
• Serves those most in need socially or economically.
• Serves the largest number of county residents.
APPLICANT ORGANIZATIONAL BACKGROUND: Does the applicant demonstrate capacity to effectively manage and
operate the program being proposed? Is the application clear on the population it will serve? Does this project logically fit within
the organization, its primary mission, and the type of services it currently provides? Is the applicant organization clearly serving
social and human service needs? Does this project serve the whole county? Does this project comply with the ADA and CRA
and does it address cultural and ethnic minorities?
PROJECT NARRATIVE: Applicant provides clear answers to all information requested. Does the application clearly state
what will be accomplished? Is the return on investment articulated? Does the applicant clearly identify a focus population and
service area? Does the application contain supporting documentation of collaboration?
BUDGET NARRATIVE: Are in-kind sources and additional revenue described? Is the overall budget provided? Is a long-term
plan for sustainability addressed?
BUDGET: Demonstrates cost effectiveness and balance in terms of staffing, materials/services costs, and indirect costs.
Demonstrates the ability to leverage resources and other funding. Is the proposed budget adequate to ensure the delivery of services
and do the figures add correctly? Does the budget indicate how funding and resources are distributed among collaborative agencies?
PRIOR COUNTY CONTRIBUTIONS: Has this agency received prior contributions from Clatsop County? How were those
funds used? Does this proposal differ from those received in prior years?
Projects NOT Eligible for Funding:
Project funds shall not be used for capital construction, capital expenditures or operational expenses.
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